---
title: "Spare parts management lists"
url: "https://help.simasuite.com/en/article/new-article-e3e9b791-063a-408f-8fb5-b372466bffae-copy-copy-copy-copy-copy-copy-copy"
language: "en"
last_updated: "2026-06-03T15:32:29.083Z"
---

# Spare parts management lists

This page centralizes the documentation for the new spare parts management views, designed to allow the **Service Advisor** can monitor and streamline the flow of materials, avoiding bottlenecks in repairs.

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## 1\. Management of Spare Parts Pending Authorization

Optimize material approval by allowing you to quickly view and manage parts that require validation before they can be ordered or installed.

### Step-by-Step Guide

1.  On the main screen, locate the block **SPARE PARTS**.
2.  Click on the indicator **President Authorize** to access the detailed list.
3.  Use the selector **Adviser** at the top to filter the results; by default, you will see the data from **User logged in**.
4.  If you need a global view, change the dropdown option to **View all**.
5.  Review the information in the table, which is organized into the following columns:
6.  -   **Adviser**
    -   **Order** (OR ID)
    -   **State order**
    -   **Fault**
    -   **Reference**
    -   **Description**
    -   **Amount**
    -   **Budget**
    -   **Tuition**
    -   **Depositary**
    -   **Phone**

### Pro Tips/Usage Notes

-   The items in this list are technically in the state **You need authorization**.
-   Once authorized, the replacement part will change its status to allow the request to the supplier or its removal from the warehouse.  
    

### Relationship with other modules

This view directly impacts the tab **Job** of the order, where the allocation of the replacement will reflect the change of status once it has been processed.

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## 2\. Control of Orders Pending Receipt

It allows real-time tracking of ordered spare parts that have not yet been received in the workshop warehouse.

### Step-by-Step Guide

1.  From the block **SPARE PARTS**, tap on the indicator **Pte. Arrive**.
2.  The system will redirect you to the details screen with the filter for **Adviser** applied to your user.
3.  You can audit other colleagues' workloads by selecting their name in the **dropdown** superior.
4.  Analyze the results table to prioritize follow-up with suppliers based on the column **Estimate**:
5.  -   **Columns:** Advisor, Order, Order Status, Breakdown, Reference, Description, Quantity **Estimate**Registration, Depositary, Telephone.

### Pro Tips/Usage Notes

-   This view groups the spare parts whose status is **Waiting for supplier**.
-   It is essential to review the column **Estimate** to inform the customer in case of delays in the vehicle delivery date.  
    

### Relationship with other modules

When a replacement part is in this state, the associated job usually displays the status label **Pending replacement** in the table of **Current jobs**.

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## 3\. Spare Parts Available in Warehouse

Identify parts that are already physically in the workshop but have not yet been picked up by the assigned technician.

### Step-by-Step Guide

1.  Click on the indicator **Not collected** within the block of **SPARE PARTS**.
2.  Verify using the selector **Adviser** if the parts match your active repair orders.
3.  Check the column **Availability** to confirm that the material is ready to be removed.
4.  The table displays the information in this strict order:
5.  -   **Adviser**
    -   **Order** (OR ID)
    -   **State order**
    -   **Reference**
    -   **Availability**
    -   **Tuition**
    -   **Depositary**
    -   **Phone**

### Pro Tips/Usage Notes

-   The spare parts listed here are in good condition **In workshop** either **Available**.
-   If a part remains on this list for a long time, it is recommended to contact the mechanic to ensure the repair continues.  
    

### Relationship with other modules

Once the mechanic removes the part, the status will change from **Available** to **Installed** in the details of the work.

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## 4\. Monitoring Orders with Late Replacement Parts

It proactively detects work orders that are delayed due to spare parts logistics, enabling crisis management with the customer.

### Step-by-Step Guide

1.  Press the indicator **Late** on the main panel of **SPARE PARTS**.
2.  Use the selector **Adviser** to identify which orders under your responsibility have time alerts.
3.  Compare the columns **Expected Delivery Date** and **Expected Replacement Date** to assess the impact on the customer delivery promise.
4.  The control table is detailed as follows:
5.  -   **Order**
    -   **Adviser**
    -   **Date**
    -   **Expected Delivery Date**
    -   **Expected Replacement Date**
    -   **Depositary**
    -   **Appointment notified**
    -   **Half notice**
    -   **Tuition**
    -   **Guy**
    -   **Confirmed**

### Pro Tips/Usage Notes

-   This screen is vital for the **Digital Signature** and delivery, as it allows delays to be detected before the customer goes to the workshop.
-   If the **Expected Replacement Date** It is later than that of **Delivery**It is recommended to use the tab **Internal observations** to document the incident.